Bar Code Kiosk

The Bar Code Kiosk feature allows an administrator to define a Bar Code process, with a specific Index, which can be generated by a non-admin user. It will also a different user to scan the documents into a Konica Minolta MFP. Once the documents are scanned in, the administrator can create and schedule a Task to process the files based on the information in the Bar Code that was scanned.

The Bar Code Kiosk function needs to be set up in this order:

  1. (Admin User) Establishes a Collection Point with Scan for Bar Code Enabled
    1. a. (Admin User) Optionally creates at least one Distribution Point
  2. (Admin User), Under Tools, creates and Activates an Index Form
  3. (Admin User) Under System Admin, creates a Bar Code Kiosk Definition
  4. (Admin User) Creates a Group Role for a Kiosk User (no privileges required)
  5. (Admin User) Makes the User's Start Up Page the Bar Code Kiosk Page
  6. User Generates Bar Code Page
  7. User Scans Files behind bar Code Page into MFP Collection Point
  8. (Admin User) Runs a Task using the Collection Point

Enable Collection Point for Scanning


For the Bar Code Kiosk process to work, there needs to be an MFP Collection Point with the Scan for Bar Code feature Enabled. (For details, please refer to Section 6 of the DocuBreeze User's Reference Guide.)

 

Create and Activate an Index

An Index Form needs to be created which will provide data to be stored with a document. (Indexes are discussed in the URG.)

Create Bar Code Kiosk Definition

The Bar Code Definition form allows an administrative user to define a specific process which will generate a bar code with those instructions. A sample definition form is shown below.

  1. Select the desired Index Form from the drop-down list and click Add Form. This is the index form that will be required by the bar code generated.
  2. For Base Options, determine how long the Bar Code will be valid (in days).
  3. Identify the Maximum number of times the Bar Code can be scanned.
  4. Determine the Distribution Location
    a. Normal Distribution - to a Distribution Group or Point
    b. Advanced Distribution - to a dynamically generated location
  5. Save the definition.

Note: If you chose Advanced Distribution in Step 4b, you need to save the definition first and then create the Advanced Distribution path.

Advanced Distribution Definition

The Bar Code Kiosk feature has the capability to create folders in the archive based on the definition form with Advanced Distribution Rules. Create a bar code kiosk definition form and select the Advanced Distribution radio button. Click Save.

With the form still open, click on the Add New button to the right of Advanced Distribution. The New Advanced Distribution Rule screen will be displayed.

Enter a Rule Name and optional Description. Your Archive folder tree will be listed, from which to choose a Base (starting) folder. (In the example above, the Public Archive was selected as the place to start.)

Mark the Enable sub path checkbox to see more options.

When you have Enabled the sub path, a drop-down list of your Index Fields will become available. These can be used to create a dynamic folder when the bar code index form is read. Enter a new folder name in the Static Folder Name field, and click Add Folder, to add another directory to the path.

Select each Index Field or Static Folder Name, in the order you want them created. If you make a mistake and choose one out of order, click Reset Path to start over. When the desired path is complete, click Save.

Create a Bar Code Kiosk Role

An Administrative User can create one or more users to "operate" the Bar Code Kiosk. The Group/Role need not have any privileges within DocuBreeze. The example screen below shows the Testing Group with three Roles, one to be used just for Kiosk Users.

For details on creating and editing Users, Groups, and Roles, please refer to Section 11 of the DocuBreeze URG.

Make Bar Code Kiosk Page the Startup Page

As an administrator, Edit the User assigned the Bar Code Kiosk Role. Change their Startup Page from the default Welcome Page to the Bar Code Kiosk Page.

Kiosk Operator Generates Bar Code Page

The user who has been assigned the Role of Kiosk User should login to DocuBreeze. The screen displayed for this user type is shown below.


The user selects an Index Form and then a Destination from the drop-down lists. This will cause any manual index fields to display for the user to fill in with the appropriate entries.

Next, the user chooses the type of Bar Code Page to generate: either an Info Cover page or Simple Cover Page.

Click GO at the bottom with the green arrow.

The bar code page looks similar to one created using the DocuBreeze Bar Code Process, as shown here.

User Scans Documents into MFP Mailbox behind Bar Code Page

The next step is for someone to scan the bar code page, with any appropriate documents behind it, into the MFP mailbox designated as a Collection Point.

Admin User Runs a Task

The final step in using the Bar Code Kiosk feature, is to create and run a Task, using the designated MFP mailbox for Collection. The files will be transported to the Distribution location defined on the form.