OP Task

An OP Task is one that may be executed by the MFP Operator, right at the printer, instead of at the user's computer work station. For example: You want to start a process by scanning files into a mailbox on the MFP. In this instance, an OP Task can conveniently enable you to execute the task from the MFP panel.

IMPORTANT: Before you can create or use an OP Task, you must first configure and register at least one MFP Device for use with the Konica Minolta OpenAPI system and OP Tasks. Steps are found under System Administration > Devices.

Enable an MFP for OP Tasks

The following steps are for bizhub MFP products only, and are performed on the printer/MFP panel. (See also your bizhub Network Scanner Operations Manual.)

  1. On the MFP panel, press the Utility button. (On some machines, this may be marked Utility/Counter) This will display the Utility Menu (similar to the c450 example below).

  1. Touch the Administration Setting button, and enter the proper passwords when prompted.

  1. Touch the System Connections button, and then the Open API Setting button.
  2. Make sure the Access Setting is set to Allow. (Your actual port number will be shown, the "12345" is an example.) If not, touch the Access Setting label to change it.

  1. This bizhub MFP can now be set up to access OP Tasks configured in the DocuBreeze Application.

NOTE: If you are using an older device, such as the 7145 MFP, the set up is a bit more involved. Please see the necessary steps, which are included in the appendix of the DocuBreeze Admin Guide.

Register the Device to DocuBreeze

Complete this section to enable a bizHub MFP device for OP Tasks. OP Tasks allow you run jobs using the Konica Minolta OpenAPI service from the panel on the (MFP) scanner, rather than from the computer. The set up differs based on the MFP's Konica Minolta bizHub Family type.

  1. Open an existing MFP Device (such as the one setup above) or create a new one.
  2. On the established MFP device, a bizhub C450 for example, mark the OP Task checkbox.

    For the family type Other BizHub (using the c450 as an example):
    Name: Enter a Name for the device.
    Description: Enter an Optional description.
    Host Address: Enter the IP address of the MFP.
    MFP Family: Select the Other BizHub family from the drop-down.
    Mark the checkbox to Enable OP Task. DocuBreeze will retrieve information for the host address.

If the IP address cannot be found, DocuBreeze will display the message shown above. Re-enter the correct IP address for your other BizHub device and click Requery to check again

When the OP capable MFP is found, DocuBreeze will retrieve the information necessary to define the device. The screen also indicates whether or not the machine is Registered.

Port Number: The port number through which DocuBreeze will communicate with the MFP.
Use SSL: Tells the application to use a secure, or encrypted, protocol for communications.
MFP Administrator Password: The administration password for the MFP is required and is the same password you would enter at the printer for Admin Mode. Required.


Connection Authentication:
Connection Username: The OpenAPI may require authentication prior to use. At the MFP Admin screen, press System Connection > OpenAPI Setting > Authentication. The username that exists here must be entered in the Connection Username field on the MFP device form. (Not Required)
Connection Password: This is the password that corresponds to the Connection Username above. (Not Required)

Application Settings:
Application Name: Required, must be unique, and will be displayed on the button on the MFP panel. (e.g. DocuBreeze, Files to be Archived, My OP Task)
Index Form: Select an index from the drop-down list, if desired. You may not have any indexes yet, but can return and add them to the OP Task later.

Click Save.

  1. Once the device is Saved, it can be Registered by clicking on the green checkmark at the bottom of the screen. (Note: You cannot register the MFP for OP Tasks until you have entered the required Administrator Password and an Application Name.)

  1. Once Registered, the screen will display an Unregister Device checkbox (as shown below), which you need to use for Editing this MFP device. (You cannot edit a device while it is registered.)

 

The registered device is now set to be used with an OP Task created in DocuBreeze.

NOTES: With OpenAPI/SDK 1.0, an Index can be added to an OP-capable MFP when the device is configured and registered. All OP Tasks run at that MFP will be indexed using the same form. Newer OP-capable MFPs, with a firmware level of 2.0 or greater, can accept an Index associated with the OP Task, rather than the MFP.

Associating an Index to an OP Task

Other bizhub MFPs with older OpenAPI firmware only allow one DocuBreeze OP Task and one Index form to be used with a registered MFP. In other words, when you register the MFP Device, you have to assign a specific Index Form (from a drop-down list) to be used with your OP Task, or not use an index form at all.

Version 2.0 and newer firmware for OpenAPI/SDK expand the ability of a registered MFP Device to download ANY index form. Now you can associate an Index Form with the specific OP Task, instead of limiting the registered MFP to one OP Task Index. With the newer firmware, you can go to a registered device and run an OP Task which specifies the Index Form needed.

You can tell if you have the older firmware when you go to register the MFP for OP Task, by the drop-down box displayed for your choice of Index Form. If you have OpenAPI/SDK version 1.0, but want to be able to run more than one OP Task at the MFP, you will need to upgrade the firmware.

If you have a Shared Index associated with your OP Task, and it does not process successfully, please contact your Konica Minolta Technician to see if your device can be upgraded to the latest firmware.

Create an OP Task

Just as you create tasks to be run from DocuBreeze at the PC, you can create an OP Task to be run directly from the MFP. Once you have an OP Enabled MFP, you can create an OP Task.

  1. Select TASKS > OP TASK > NEW. (Or click on the OP Task Icon in the Quick Menu. )
  2. Enter a Name and a Description for your OP Task. This name will appear on the button at the MFP.
  3. Run Once and Delete: Mark this box to allow the OP Task to run one time only. Once it has been run, the "button" will be removed from the MFP display panel.
  4. Scan for Bar Code: Mark this checkbox to tell DocuBreeze to look for bar coded files. (Bar code processes take precedence over other Task processes.)
  5. First Page only or on All Pages. Choose the option to search for bar codes on either the First only or All Pages in the file. Multiple bar codes found in a single file (with All Pages checked) will be treated as separate files, and separate processes. Any Bar code processes found will override the current Task processes.
  6. Process: Select a Process Type from these options: Move, Image Process, Bar Code Indexing Process and OCR Process. Then select a pre-defined process from the second drop-down list and click ADD. (You may select up to one (1) image process, one (1) bar code indexing process and one (1) OCR process. Selecting Move will clear all other selected processes. NOTE: If selecting multiple processes, Add them to the list in the order in which you want them performed. Successful completion of the OP Task may depend on the order in which you have placed the processes.


  1. Distribution: Select from any of the distribution types by selecting the appropriate checkbox. Select as many distribution routes as required.
  2. Options: In addition to the mandatory process and distribution, you can also select additional options.
  3. Attach Index Form: Select a Shared Index Form from the drop-down list. Click the EDIT button to pre-populate any manual entry fields. Check the "Send an E-mail..." checkbox to have DocuBreeze send e-mail in case of an index which requires completion after the OP Task. NOTE: Because OP Tasks may be accessed at the MFP by multiple users, Indexes used with OP Tasks must be defined as shared (global).
  4. Attach Note: You may include an additional supporting file to be distributed with the scanned document. Click the "Select File" radio button to choose a file from your local computer. Select "Compose" to send a text file (.txt) containing the text you enter in the field below.
  5. A completed and active OP Task is shown here.

  1. Click SAVE to make the OP Task active and available for use at the MFP. Each user may have up to 75 active OP Tasks.

MFP/OP Task NOTE: Some OP-capable MFPs, with a firmware level of 2.0 or greater, can accept an Index associated with the OP Task. If you have a Shared Index associated with your OP Task, and it does not process successfully, please contact your Konica Minolta Technician to see if your device can be upgraded to the latest firmware.

Run an OP Task

Now that your MFP has been configured and your OP Task created, you can run the OP Task.

1. At the MFP panel, enter SCAN mode by pressing the SCAN button.
2. Press the APP (Application) button.
3. Select the Application, in this case this will correspond to the entry you made when you configured your MFP device (e.g. DocuBreeze, Files to be Archived, Documentation)
4. Enter your DocuBreeze Username and Password by pressing the label for each field and using the keyboard screen to enter the information. Press the OK button when finished to continue. (The drawing below shows an example of a keyboard screen at the MFP.)

A list of all available OP Tasks is displayed. (If you only have one task, it will already be selected and displayed in the Dest field.)

5. If the MFP device has an index associated with it, you will need to complete the index form before the job can be run. Click the Index button at the lower right on the screen to bring up the index form. Press the label for any field requiring you to enter information. Pre-populated fields will already contain information. Fields that were set as "Auto" in the index are entered by the system.
6. Select the Scan Settings button to enter the input settings.
7. Place your document(s) on the MFP document feeder.
8. Press START on the MFP panel to begin scanning, thereby running the OP Task.

Once the document has been scanned and the OP Task executed, press the EXIT button on the MFP panel screen to log out.

Note: This is recommended for security reasons. If you leave the machine without logging out, the panel will reset after 90 seconds of inactivity.)